By creating an account, accessing, or using WePlen (the "Service"), you agree to be bound by these Terms of Service ("Terms"). If you are using WePlen on behalf of a company, organization, or other legal entity, you represent that you have the authority to bind that entity to these Terms, in which case "you" refers to that entity.
If you do not agree to these Terms, do not access or use the Service.
WePlen is an operating system for professional events, providing tools for event planning, team collaboration, supplier coordination, request-for-quote workflows, payment commitment tracking, dispute resolution, and AI-assisted execution planning.
WePlen is operated by WePlen FZ-LLC ("WePlen", "we", "our", or "us"), a company registered in the United Arab Emirates. The Service is offered to legal entities and individuals running professional events.
To use most features of WePlen, you must register an account by providing a valid email address, a password, and your name. You are responsible for:
You must be at least 18 years old to create a WePlen account. We may suspend or terminate accounts that violate these Terms.
WePlen organizes work into "workspaces". A workspace is a private collaborative environment for an event team, agency, production company, or brand.
The user who creates a workspace becomes its Owner. The Owner is responsible for the workspace's content, members, and compliance with these Terms.
You may join a workspace via an invitation link, an email invitation, or by entering a workspace join code provided by the Owner. By joining, you grant other members of that workspace permission to view content you contribute within it.
WePlen supports multiple roles within a workspace (Owner, Admin, Member, Viewer, plus role-specific titles like Event Owner, Project Manager, Operations, HSE, CRM/Ticketing, Marketing Manager, Dispute Manager). Different roles have different permissions, set by the workspace Owner.
Workspace Owners and Admins may remove members at any time. Removed members lose access to workspace content but their prior contributions (chat messages, approvals, documents) remain in the workspace for audit and historical purposes.
You agree not to use WePlen to:
We reserve the right to investigate and take action against any violation, including suspension or termination of accounts.
WePlen lets you create, upload, and share content including event data, chat messages, files, documents, quotes, payment commitments, and personal notes ("Your Content").
You retain all ownership rights to Your Content. WePlen does not claim ownership of any content you submit.
By submitting Your Content to WePlen, you grant us a limited, worldwide, non-exclusive, royalty-free license to host, store, reproduce, modify, display, transmit, and analyze Your Content for the purposes of:
This license is solely to enable WePlen to run and improve the Service. We do not sublicense your workspace content to other customers, do not republish it outside your workspace, and do not use it to train publicly available AI models.
You are solely responsible for Your Content. You represent and warrant that:
While we maintain reasonable backups, you are responsible for keeping your own copies of important content. Deleting your account does not immediately delete all data — see our Privacy Policy for retention details.
WePlen may use aggregated, anonymized, and statistical data derived from platform-wide activity to publish industry insights, market benchmarks, research reports, or other data products — and may make these publicly available, share them, or commercially license them to third parties.
Such outputs will not contain identifiable workspace content, company names, specific deal values traceable to a customer, individual chat messages, dispute details, or any data point that could reasonably identify a specific workspace, user, supplier, or event.
Your specific company information, financial commitments, supplier relationships, chat content, and dispute evidence remain confidential to your workspace, as described in our Privacy Policy.
WePlen helps you track payment commitments between event organizers and suppliers. During the beta period, WePlen does not hold, process, or transfer real funds. All financial settlement happens off-platform via your own banking and payment arrangements.
WePlen tracks the status of each commitment (committed, deposit paid, delivered, final paid, closed, disputed) to provide visibility and an audit trail.
WePlen provides a Dispute Center where users may file disputes related to payment commitments, supplier work, or other workspace activity. Filing a dispute triggers an automated snapshot of relevant evidence — chat history, payment timeline, quote data — which is stored immutably as part of the case record.
A workspace Owner, or a user assigned to a dispute as Manager, may review evidence and record a resolution. Possible resolutions include: in favor of the filer, in favor of the respondent, split decision, or withdrawn.
WePlen does not adjudicate disputes between users. We provide the platform, the evidence-snapshot mechanism, and the resolution tracking tools. The actual decision rests with the workspace Owner or designated Dispute Manager — both of whom are users of the platform.
Evidence captured at the time of dispute filing is stored with timestamps and is not modifiable by users. We make reasonable efforts to preserve this evidence but make no warranties about its admissibility in any court or arbitration proceeding. Users requiring legally admissible records should consult their own legal counsel.
WePlen and all of its content, features, and functionality (including but not limited to text, graphics, logos, software, AI-generated outputs, and design) are owned by WePlen FZ-LLC and protected by copyright, trademark, and other applicable intellectual property laws.
Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use WePlen for your internal business purposes.
You may not copy, modify, distribute, sell, or lease any part of WePlen, nor reverse engineer or attempt to extract source code, except where permitted by applicable law.
Workspace content — including chat messages, financial data, supplier negotiations, and dispute evidence — is treated as confidential to that workspace. We will not access, view, or share workspace content except:
WePlen employees with access to production data are subject to confidentiality obligations.
WEPLEN IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.
We do not warrant that the Service will be uninterrupted, error-free, secure, or free from viruses or other harmful components. AI-generated content (including blueprints, recommendations, and chat suggestions) is provided as guidance only and should be reviewed before any business decision is made based on it.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL WEPLEN BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, GOODWILL, OR BUSINESS, ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF THE SERVICE.
OUR TOTAL AGGREGATE LIABILITY FOR ANY CLAIMS ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED US DOLLARS (USD 100).
Some jurisdictions do not allow the exclusion or limitation of certain damages; in those jurisdictions, our liability shall be limited to the maximum extent permitted by law.
You may terminate your account at any time by contacting us or using the in-app account deletion option (when available).
We may suspend or terminate your access to WePlen, with or without notice, for:
Upon termination, your access ceases but workspace data may be retained for audit and legal purposes per our Privacy Policy.
These Terms are governed by the laws of the United Arab Emirates, without regard to its conflict of laws provisions.
Any dispute, controversy, or claim arising out of or relating to these Terms or the Service shall be resolved by arbitration in Dubai, UAE in accordance with the DIFC-LCIA arbitration rules. The language of the arbitration shall be English.
Notwithstanding the above, we may seek injunctive or equitable relief in any court of competent jurisdiction to protect our intellectual property rights.
We may update these Terms from time to time. Material changes will be communicated via email to the address associated with your account and/or by a prominent notice in the Service at least 14 days before the change takes effect.
Continued use of the Service after the effective date constitutes acceptance of the updated Terms.
Questions or concerns about these Terms? Email us at legal@weplen.com or write to:
WePlen FZ-LLC
Dubai, United Arab Emirates
legal@weplen.com