Built event-first. AI execution planning, real-time team chat, supplier governance, and live show control with a time-stamped audit trail — in one platform. The way Toast did it for restaurants and Procore did it for construction.
From rotary phones to one tap. From traditional channels to one app. The story of why WePlen exists.
Hundreds of WhatsApp groups. Spreadsheets emailed back and forth. Verbal yeses with nothing in writing. No audit trail when things go wrong. This is how AED-millions of events are still run in 2026.
50+ groups per event, no search, no permanence, no audit. Critical decisions vanish the moment someone leaves the chat.
Hundreds of tabs. No real-time collaboration. Changes never sync. Different teams work off different versions.
Quotes on calls, approvals in voice notes, decisions in someone's head. When questions come later, nobody can prove what was agreed.
Not six modules. Eighteen. Designed event-first, all sharing the same data layer — click anywhere and the system already knows the event, the team, the budget, the suppliers, the history.
Input event params → Claude generates a structured plan with departments, deadlines (D-XX), owners, payment terms, red-flag triggers. Saves directly into the live Timeline.
LIVEHorizontal Gantt per event. Drag to reschedule, drag from edges to resize start or due date independently. Color-coded by status, weekend shading, NOW line.
LIVEDepartment-grouped task lists with priority, assignee, dates, status. Inline editing. Cloud-backed. Lives alongside the Gantt — change one, the other updates.
LIVEEvent-scoped channels for organizers + suppliers + sponsors. Every message timestamped and permanent — one searchable record for the whole event. "WhatsApp for personal, WePlen for work."
LIVEMulti-event dashboard. Cross-event "needs your attention" panel (overdue tasks, pending approvals). "This week" horizontal scroll of upcoming work. Click → open event.
LIVENatural-language event description → AI extracts event name, date, location, type, scale → pre-fills the AI Blueprint. From "I'm doing a 500-person rooftop launch in Oct" to a full plan in two steps.
LIVEQuote → manager approval → owner approval. Inline approve/reject from anywhere — event page, approvals queue, mobile. Every step logged with timestamp + actor.
LIVECurated supplier directory by category (AV, F&B, talent, production, security). Tags, ratings, past wins, response times. Send RFQs directly. Build your private trusted-supplier list.
LIVESponsor pipeline, deliverables tracking, brand asset library, contract milestones. Convert sponsor commitments into actual cash flow against the event P&L.
LIVEPer-event P&L lines. Partner equity splits enforced (e.g. FP 75% / Dany 25%). Auto-reconciliation of paid costs against budget. Export to CSV for accounting handoff.
LIVEEvery action on every event by every user, timestamped and immutable. The audit trail that makes WePlen legally defensible. Filterable by user, action type, date range. Exportable.
LIVEPer-event team with 7 roles (Lead, Producer, Marketing, Ops, Talent, HSE, Guest). Color-coded avatars. Add from workspace or invite externally. Role-based approval routing.
LIVEMultiple workspaces per user. Join codes (WP-XXXX-XXXX) as primary onboarding. Workspace switcher. Per-workspace data isolation. Built for agencies running events for multiple clients.
LIVETeam vacation calendar. Visible to event leads when assigning tasks. Prevents scheduling someone out-of-office. Critical for Dubai's seasonal workforce.
LIVECross-workspace dashboard. 8 KPI cards with 14-day sparkline. Spend by category (stacked bar). Multi-event comparison (side-by-side progress). Period filter (7D/30D/90D). CSV export.
LIVEEnglish + Arabic with full RTL layout flip. Sidebar moves to right edge, padding mirrors, Arabic font stack. Foundation laid for KSA + Egypt expansion. Pref persists across sessions.
LIVEInstall on iPhone/Android home screen. Opens in its own window — no browser chrome. Splash screen on launch. Shortcut menu on long-press. Offline-capable. No App Store gatekeeper.
LIVEReal events get killed by friction, not by lack of effort. Here's what dies on WhatsApp + Excel — and how WePlen fixes it.
Horizontal tools (Asana, Slack, Excel) don't speak events. Event tools (Eventbrite, Cvent) don't handle execution. WePlen is the category neither has built — and the playbook is proven in Toast, Procore, ServiceTitan, Veeva: vertical SaaS beats horizontal SaaS in any industry with specific workflows and high stakes.
Decades of event operating wisdom — approval hierarchies, partner funding, milestone-locked payments, supplier governance — encoded as software rules. Asana cannot bolt this on. It requires running real events to know what to build.
Every event's chat, approvals, quotes and financial history live in one searchable, timestamped record. That system of record doesn't exist on WhatsApp, Slack, or any horizontal tool — and it's why teams don't leave.
Organizers, suppliers, sponsors, finance partners — each side adds value to the others. The first 100 customers create lock-in for the next 1,000. WhatsApp groups can't compete with multi-sided liquidity.
It's a working product, not a mockup. The demo is one click away — try it on your phone right now.